Requests for Proposals

Suwanee City Hall Roof and Curtainwall Repairs (BID #2018-10)

The City of Suwanee is soliciting competitive sealed bids from qualified contractors for Suwanee City Hall Roof and Curtainwall Repairs.  Sealed bids will be received by the City of Suwanee, Public Works Department, 330 Town Center Avenue, Suwanee, Georgia 30024, until 10:00 A.M. local time on Monday, October 16, 2017, and then publicly opened and read aloud at the "Public Bid Opening" at 10:10 A.M. at City Hall Meeting Room, 330 Town Center Avenue, Suwanee, Georgia 30024. Any bid received after 10:00 A.M. will not be accepted.  Bid envelope must be marked on the outside with Bid Number, Name of Bidder, date and time of opening and Contractor's License Number, and contain the Bid Form, Qualifications Form, Contractor Affidavit, and Bid Bond.  (A 5% bid bond is required as part of the bid submittal).

A MANDATORY PRE-BID MEETING will be conducted at 10:00 A.M., Tuesday, October 3, at City Hall (330 Town Center Ave., Suwanee, GA  30024).

Work required under the Contract is detailed in the bid documents.

Bids in the case of Corporations not chartered in Georgia must be accompanied by proper certification stating that said Corporation is authorized to do business in the State of Georgia.

Award will be made to the vendor submitting the lowest responsive and responsible bid. The City of Suwanee reserves the right to reject any or all bids as deemed in its best interest.

Interested parties should contact Bill Barnes at bbarnes@suwanee.com or 770-945-8996 to request a bid package, or additional information is available at the City of Suwanee Public Works Department, 330 Town Center Avenue, Suwanee GA 30024.

Suwanee Public Art Fundraising Feasibility Study

1.  PURPOSE
The City of Suwanee is seeking proposals from consultants, consultant teams, and qualified firms with demonstrated experience in conducting feasibility studies for the purposes of exploring the options for completing a public art fundraising campaign.  The City of Suwanee seeks to evaluate the feasibility of conducting a public art fundraising campaign ($1,000,000 minimum).

2.  ABOUT SUWANEE/ABOUT PUBLIC ART IN SUWANEE
A suburban community of about 18,000 residents, Suwanee is recognized as one of the premier small municipalities in the metro Atlanta area, Georgia, and the nation.  An award-winning community, recognized several times by Money Magazine as one of America's best places to live (2007, 2009, 2013), by Kiplinger.com (#3 City in the U.S. to raise your kids in 2012), and by Family Circle Magazine (top 10 best town for families in 2013), the City is committed to continually enhancing our citizens' quality of life and our community's long-term economic vitality.

Believing that public art plays a significant role in helping to create a well-rounded, vibrant community, the Suwanee Public Arts Commission (PAC) was established in 2008.  The PAC was charged with enhancing quality of life in Suwanee through public art.  Notable accomplishments include the following:

  • Through a formal program, Suwanee has encouraged developers to commit 1% of new project costs to fund public art on their property or support public art in other locations throughout the community.   
  • Suwanee SculpTour is a walkable public art exhibit first installed in 2011.  Through five exhibits, SculpTour has brought 75+ sculptures to downtown Suwanee.  SculpTour is funded through generous donations from individuals, families, and area businesses and serves as an economic development and tourism endeavor. 
  • A public art master plan was completed in 2015 and can be found at http://suwanee.com/pdfs/Suwanee_Plan_Final_Spreads_020816.pdf.
  • The PAC/City has commissioned several permanent art pieces in various parks and new City buildings. Two notable pieces are described below:
    • Following its guidelines, in 2009, the City dedicated one percent of construction costs for its new City Hall to commission Shimmering Echoes, a spectacular suspended sculpture created by Seattle artist Koryn Rolstad. 
    • Remembrance, a multifaceted memorial, is perhaps the most impactful piece in the City's collection.  Unveiled September 11, 2013, the exhibit at Town Center Park features an artifact from the World Trade Center.  Statesboro artist Marc Moulton created the memorial, which also includes an inverted conical sculpture displaying a map of lower Manhattan.  At night, an aerial view of the cityscape casts shadows onto an embedded timeline of 9-11.

The economic and community development department currently coordinates the City of Suwanee's public art initiative.  Additional information about the City of Suwanee and its public art initiative can be found at http://www.suwanee.com/community.publicarts.php and www.suwanee.com.

3.  PROPOSED TENTATIVE TIMELINE
Aug/Sept 2017 – Determine Feasibility Study Consultant
Sept 2017-Feb 2018 – Conduct Feasibility Study
March 2018 – Launch Capital Campaign, if appropriate
March 2018-March 2019 – Conduct Capital Campaign

4.  SUBMITTAL REQUIREMENTS
The City will be selecting a firm based on qualifications and fit with the City's culture.  We anticipate fee proposals ranging between $15,000 and $25,000 (including travel expenses) to complete said work.

Please include the following:

  1. Firm name, location, contact information
  2. Name of person/people conducting feasibility study, including subconsultants if utilized – include qualifications and experience with similar projects
  3. Strategy/approach to conduct feasibility study
  4. Fees/costs associated with feasibility study
  5. If possible, a work sample of a similar feasibility study
  6. Strategy/approach to conduct capital campaign
  7. Fees/costs associated with conducting capital campaign
  8. Provide a proposed schedule.

Please provide documents by 4 p.m. ET, Friday, September 8, 2017, to:

Denise Brinson
City of Suwanee
330 Town Center Avenue
Suwanee, GA 30024

5.  SELECTION PROCESS
The selection committee will be comprised of City staff, representatives from the Suwanee Public Arts Commission, and City Council representatives.  The committee will make a recommendation to Suwanee City Council.  If needed, phone and/or in-person interviews may be conducted.

This project is considered a professional service for the City of Suwanee.  The City will evaluate proposals based on qualifications and quality of the firm, proposal, and cost. 

The City reserves the right to accept or reject any and all proposals, waive technicalities and informalities, change the scope of work, and amend said Request for Proposals as it desires.  The City reserves the right to negotiate with any consultant and to select the consultant that best meets the City's needs.

6.  RFP QUESTIONS AND CLARIFICATIONS
It is anticipated that a number of questions or requests for clarification will arise as consultants review project requirements. Questions should be submitted via e-mail to Denise Brinson at denise@suwanee.com.